ADVERTISE AND WRITE OFF ITEMS LISTED ON DISTRICT INVENTORY

The Property and Records Department wants to assist each location in following the proper procedures for the disposal of inventory items.  If you are in doubt, contact any of our personnel for help!

***Items in working condition that are not considered obsolete must be advertised before write-off is requested.***

1.  Complete an MIS-612 form, listing bar code number, description, condition and price of all items to be advertised.

2.  Send the form to Patty Gesink in Property and Records.  The items will be promptly processed and advertised in the Property and Records web page for 10 working days. 

**Anyone who wishes to claim any advertised items should contact the advertising party directly.**

3.  After the 10 working days advertising period, you will receive an e-mail from Patty Gesink, detailing the next steps to be taken to properly write off your surplus property.

4.  If no one has claimed the advertised property, complete an MIS-048 (Acquisition/Disposition) form.  Keep the pink copy for your records.  Attach a copy of the e-mail from Patty Gesink to the remaining copies and forward to Patty in Property and Records.

**All Acquisition/Disposition forms must be signed by the custodian of the property (Principal or District Department Administrator)**

5.  Your MIS-048 forms will be processed in a timely manner and items to be written off will be included on the soonest possible School Board Agenda.

6.  You will be notified by e-mail when the items have been approved for disposal. Items that are not on District Inventory do not have to be advertised or written off by an MIS-048 form.

Items listed on District Inventory must be held until you are notified that the School Board granted permission for disposal!!